Development Administrator

The Organization Overview

Jewish Family and Children’s Services of San Francisco, The Peninsula, Marin and Sonoma Counties is one of the oldest and largest family services institutions in the United States. JFCS was founded in 1850 by immigrant pioneers who arrived in California during the Gold Rush and created an extended family to care for each other. Today, JFCS continues that extended family, serving over 80,000 people annually with the highest quality, research-based social services designed to strengthen individuals, strengthen families, and strengthen community.

Programs

JFCS is a lifeline for children, families, and older adults who are facing life transitions as well as personal crises or challenges. JFCS has over 40 programs, including dementia care for seniors, therapy for children, youth volunteer programs, and services for people with disabilities. It supports the well-being and strength of the entire community – both Jewish and non-Jewish – so that all have the opportunity to reach their full potential. JFCS’ services range from infant adoption and new baby parenting classes through senior home care and palliative care services, recognizing that at some point in life, everyone needs support to weather life’s transitions and challenges. JFCS serves clients of all ages, races and sexual orientations.

The Position

The Development Administrator is a key member of the development team, providing administrative and project management support to JFCS’ development team and assisting in the overall management of the department’s internal operations, including those involving major and planned giving, the annual campaign, and events. They will work collaboratively with JFCS colleagues to support, and provide services to donors and prospects. The role provides a rewarding opportunity for someone with strong organizational, computer, and multitasking skills and an interest in donor relations, development operations, financial analysis and reporting and communications.

Responsibilities:

  • Provide operational, administrative, and project management support for JFCS’ development department
  • Assist in overseeing select components of JFCS’ estate administration and planned giving program
  • Help plan and execute JFCS events, including JFCS Heritage Circle event
  • Track and monitor engagement with members of the Heritage Society
  • Assist in supporting financial management and stewardship of JFCS’ Donor Advised Fund (DAF) program
  • Liaise with Finance colleagues to ensure accuracy of financial records and donor intent
  • Collaborate with the Director of Digital Development to promote giving to JFCS through publications and marketing. Coordinate responses to inquiries from mailings, publications, emails, etc.
  • Assist with the preparation and assemble of complex mailing projects
  • Collaborate with JFCS colleagues on grant proposals, reports, or other collateral
  • Prepare donor correspondence, including payment notification letters, personalized agreements, and financial reports
  • Assist in research activities that will support the development of prospect engagement strategies and initiatives and planning and implementing donor cultivation
  • Help prepare materials, including agendas, presentation decks, and internal mailings
  • Provide operational support to the Endowment Committee of the Board and assist in preparation of endowment activity reports
  • Assist in preparing donor profiles and articles for the endowment newsletter, website, and other publications

Qualifications

  • A Bachelor’s degree
  • 2+ years of administrative support experience, preferably in a nonprofit or business, or other relevant experience in a nonprofit or for-profit organization
  • Experience in a project manager role with multiple simultaneous projects and a demonstrated ability to change focus without losing momentum
  • A working knowledge of nonprofit fundraising preferred
  • Experience reviewing and interpreting financial data and preparing reports
  • Experience writing reports, narratives, proposals, or correspondence
  • Advanced technology skills: proficient in the MS Office Suite (including mail merge functions and spreadsheet tools), experience with donor/CRM databases highly desired
  • Familiarity with using digital tools including, but not limited to, the functions and features of Zoom and/or other streaming platforms
  • Have the COVID-19 Vaccination card by date of hire (JFCS will provide reasonable accommodations to those individuals who are unable to be vaccinated for COVID-19 consistent with federal, state, and local law)

Competencies/Attributes

  • Strong administrative, organizational and project management skills, meticulous attention to detail, and ability to perform well, given workload fluctuations
  • Excellent analytical and problem-solving skills which enable sound decision-making
  • Strong interpersonal skills; experience working with individuals from diverse backgrounds
  • Unquestionable integrity and commitment to professional ethics; ability to responsibly handle sensitive and confidential information with discretion
  • Excellent written and verbal communication skills
  • Ability to be self-directed and to work cooperatively on a multi-disciplinary team

Compensation and Benefits

This is a full-time, non-exempt position. A competitive salary and generous employee benefits package will be offered.

To be considered for this position or for additional information on the opportunity, please send resume to or contact:

David N. Randall
Principal
Randall Search Associates
(415) 769-4210
[email protected] 

To be considered for this position, you must meet the requirements and competencies listed above. Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview.

Equal Opportunity Employer

JFCS is an equal opportunity employer. All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified.