Development and Event Associate—San Francisco

The Development and Event Associate will help ensure the success of JFCS’ annual fundraising efforts, including event support on two major Galas and other stewardship and fundraising events. Reporting to the Director of Special Events and Donor Relations, the Development and Event Associate is a key member of our development team, with opportunity to learn and grow professionally in all aspects of development.

The Development and Event Associate understands and assists in meeting budget and service goals, understand the mission and objectives of Jewish Family and Children’s Services and works within the limitations of the Agency’s resources and performs all duties in compliance with agency standards.

Job Duties and Responsibilities

Gala Fundraising Support:

For the Fammy Gala, supports the Director of Special Events and Donor Relations and Development staff with coordination and event production, including working the event.

  • Seeks corporate and individual underwriting support through written solicitations, phone calls and meetings, as directed. Includes but not limited to dessert and other in-kind solicitations.
  • Coordinates silent auction and raffle, including tracking silent auction items and donors in event software; assisting with solicitation of items and organization of pickup or delivery; assisting with packaging items; creating certificates, printing promotional materials, bid sheets and description sheets; planning and creating auction decor; and assisting with management of setup, execution and cleanup of auction at the event. Research and manage on-line and mobile auction platforms. Manage in-kind donor and overbid thank you letters. Works with volunteers as needed.
  • Conducts gala-related correspondence by mail, email and telephone as directed, including thank you letters for in-kind donations.
  • Staffs the event to ensure that all components are carried out as planned.
  • Completes data entry to maintain up-to-date records as directed.
  • Implements the Fammy Gala timeline as directed.
  • Responsible for operational details including vendors, pick up and drop offs, recruiting volunteers and staff, and staffing plan.

For the Émigré Community Gala, supports Émigré and Development staff with coordination and event production, including working the event.

  • Handles logistical preparation for Committee meetings and note taking.
  • Coordinates logistical preparation for house party fundraisers and attends the house parties as needed to ensure that all components are carried out as planned.
  • Coordinates silent auction (if included) and raffle (as listed above).
  • Coordinates operational details including vendors, pick up and drop offs, recruiting volunteers and staff, staffing plan, and BEO.
  • Solicits raffle and in-kind donations.
  • Coordinates gala-related correspondence (by mail, email or telephone), including thank you letters for in-kind donations.
  • Staffs the event to ensure that all components are carried out as planned.
  • Completes data entry to maintain up-to-date records as directed.
  • Implements the Émigré Gala timeline as directed.

Additional Assignments:

  • Assists with coordination of agency events, including Holocaust Center events, Émigré and RJen events, Young Professional Groups, Yom Hashoah, Staff Party, and other special events as directed.
  • Works with the Director of Development on the Annual Report.
  • Works on donor cultivation and solicitation projects in the $180-$349 range. Assists department with solicitation projects on an as needed basis, including lybunt and sybunt calls.
  • Works with the Annual Giving Manager, coordinating mail and email fundraising campaigns.
  • Coordinate the outreach with follow up calls and emails to donors as directed.
  • Handles completion of data entry to maintain up-to date records as directed.
  • Oversee the Car Donation program.
  • Supports the agency’s Development and Marketing Department with additional assignments as needed.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Sitting for extended periods of time.
  • Walking, standing, twisting and bending for brief periods of time.
  • Occasional reaching and/or grasping using hands and/or arms.
  • May be required to lift up to 20 pounds.
  • May be required to ascend/descend stairs.
  • Regular use of hands requiring dexterity in using the telephone, computer keyboard, mouse or calculator.
  • Visual ability to read documents and computer monitor.
  • Exposure to low to moderate noise levels characteristic of working in an office environment.

Job Qualifications

  • Bachelor’s Degree.
  • One to two years demonstrated experience in development and event coordination
  • Excellent oral and written communications skills.
  • Solid organizational skills and precise attention to detail.
  • Ability to maintain confidentiality.
  • Familiarity with word processing, spreadsheet and database management software desirable. Ability to handle large mail merges.
  • Ability to work tactfully and in cooperation with staff, Board members, volunteers, clients, and general public.
  • Must be able to work independently and responsibly under general direction and to demonstrate excellent judgment.
  • Ability to manage multiple projects, plan ahead, meet deadlines and perform well in the context of the workload fluctuations inherent in the profession.
  • Flexibility to work occasional evenings and weekends, as required to meet job duties and responsibilities.

Compensation

This is a full time, non-exempt, hourly position with benefits. Competitive compensation will depend on experience and proficiency level. We offer a robust array of benefits including: medical, dental, and vision coverage; paid holidays; paid vacation and sick leave; 403(b) plan; life and disability insurance.

Application Process

To apply for this position, please send cover letter and resume to Lois Wander at [email protected] with Development and Event Associate in the subject line.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment

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