HR and Finance Administrator

AGENCY OVERVIEW:

For nearly 175 years, Jewish Family and Children’s Services of San Francisco, the Peninsula, Marin and Sonoma Counties has served the Bay Area’s children, families, and older adults. As the problem-solving center for our community, JFCS is the oldest and largest family services institution in the United States, serving more than 120,000 people annually who are facing life transitions and personal crises. JFCS has earned a national reputation as a leader in developing research-based social services and educational programs that strengthen individuals, families, and community.

POSITION SUMMARY:

JFCS is looking to add a seasoned HR and Finance Administrator to our quickly growing Human Resources team! This position reports to the Senior Director of Human Resources. The ideal candidate will be tech savvy, well-organized, has outstanding problem solving and people skills, and a desire help our employees and support and propel HR projects and strategies, as well as managing the day-to-day HR and Finance operations. As the innovative and friendly HR Administrator, you will proactively provide administrative support to an ambitious team and will be an approachable, inclusive, and trusted professional at all levels across the organization.  The HR Administrator acts as the first point of contact for HR-related queries from employees and our external partners.  The ideal candidate has experience with HR processes and can juggle various administrative tasks in a timely manner.

COMPENSATION AND BENEFITS:

  • Salary Range $55,000 – $65,000
  • Employment Type: Full-time with benefits
  • 16 holidays total (Includes 10 federal holidays & up to 6 Jewish holidays each year)
  • Employer 403(b) retirement Match and Additional Employer Contribution (Subject to eligibility requirements)
  • 3 weeks’ vacation & 2 weeks’ sick time per year
  • Cafeteria Plan with medical, dental, vision, FSA, Employer-paid life, and disability insurance

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

HUMAN RESOURCES DUTIES:

  • Answer employee inquiries in a timely manner while effectively communicating HR policies and explaining HR processes and procedures.
  • Provide administrative and technical support to the HR Department, ensuring the confidentiality of sensitive information.
  • Verify and maintain accurate employee data in the HRIS system, adhering to legal requirements.
  • Process all employee documents and maintain current and accurate physical and electronic employee files.
  • Prepare HR and Finance reports and analyses using the HRIS and other software on a weekly, monthly, and quarterly basis, offering insights and recommendations for organizational development and compliance.
  • Serve as the primary content administrator for the HR Department SharePoint Folder.
  • Execute revisions to documents on the JFCS intranet to make sure that the latest versions of all Human Resources forms are available to staff.
  • Handle production and routing of employment records, confidential employee paperwork, and independent contractor documents under the direction of the Sr. HR Generalist and the Sr. Human Resources Director.
  • Reconcile benefits insurance premiums and process invoices.
  • Conduct ergonomic assessments for staff as requested.
  • Undertake additional tasks assigned by the Sr. HR Director, CFO, or executive leadership.

CFO SUPPORT DUTIES:

  • Provide administrative support for Finance, Audit, Investment, and Retirement Committees of the Board of Directors as needed.
  • Coordinate meetings and take meeting minutes for various meetings.
  • Support annual budget process including data entry, verification, proofreading, and production of all budget materials.
  • Compose and prepare correspondence, reports, statistical and accounting schedules, graphs, and other documents.
  • Assist with annual insurance renewals, policy tracking, and budget processes.

REQUIREMENTS:

  • Associate Degree in Human Resources or Business Management or a related field required
  • 2+ years of administrative experience is required (HR support environment is a plus)
  • Experience handling confidential and sensitive information
  • Experience in creating canned and ad-hoc weekly, monthly, quarterly, and on-demand reports
  • Must be a confident communicator, including both written and verbal skills in order to be able to exchange accurate information in varying situations
  • Able to demonstrate open communication and critical thinking skills
  • Ability to effectively manage multiple projects with overlapping tasks and work independently with minimal supervision
  • Courage to make tough decisions and deliver difficult messages with professionalism and poise.
  • Proficiency in Microsoft Office software. Minimum intermediate-level use in Excel (pivot tables, formulas, graphs)
  • Strong organizational and customer service skills necessary with proven ability to develop credible relationships with all staff levels within the organization and business partners
  • Ability to provide accurate, reliable, courteous, and timely service to all internal and external clients

To be considered for this position, you must meet the requirements and competencies listed above. Application materials will be reviewed as they are received and well-qualified candidates will be contacted for an interview.

EXCITED TO APPLY?

https://recruiting.paylocity.com/recruiting/jobs/Details/1441558/Jewish-Family-and-Childrens-Services/HR-and-Finance-Administrator

All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer. 

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified.