Office Manager
Who we are:
JFCS is the oldest nonprofit in California and has been assisting residents of San Francisco, the Peninsula, Marin, and Sonoma Counties since it was founded in 1850. Through more than 40 high-quality, research-based social and educational programs, JFCS serves people of all faiths and backgrounds. With programs ranging from providing home care for seniors to sponsoring new parent workshops, from offering services for people with disabilities to providing therapy for children, from supporting victims of domestic abuse to delivering food to those in need, we are guided by the Jewish traditions of advancing human dignity for all, community responsibility, intergenerational ties, and repairing the world.
Our Career Opportunity:
JOB TITLE: Office Manager
REPORTS TO: Associate Director of the Holocaust Center
EMPLOYMENT TYPE: Full-time, with benefits
JOB LOCATION: San Francisco, CA
Under the supervision of the Associate Director of the Holocaust Center, the Office Manager oversees general office administration and support for activities of the Holocaust Center and YouthFirst.
The Office Manager understands and assists in meeting budget and services goals, understands the mission and objectives of Jewish Family and Children’s Services, works within the limitations of the Agency’s resources, and performs all duties in compliance with agency standards.
Compensation and Benefits:
- Salary Range $32-35/hour
- Employer 403(b) retirement match plus additional employer contribution (subject to eligibility)
- Cafeteria plan with medical, dental, vision, FSA, Employer-paid life, and disability insurance
- 16 holidays (10 federal and up to 6 Jewish holidays), annually
- 3 weeks of vacation and 2 weeks of sick leave, annually
What You’ll Do:
- Welcome all guests, clients, volunteers, and staff; anticipates their needs, assists with arrival and departure, building orientation, and responds promptly to inquiries
- Supports staff in developing timelines, workflows, and systems to improve the work efficiency and organization of the Holocaust Center and YouthFirst and assure their ongoing success
- Provides overall administrative support for the organizational activities and events of the Holocaust Center and YouthFirst
- Responsible for reception duties, meeting spaces, office technology with support from IT, and the coordination of group meetings at the Holocaust Center
- Oversees the office supply inventory and maintains an orderly supply inventory and space
- Coordinates with the Director of Operations and the Director of the Holocaust Center, to ensure that Holocaust Center facility is maintained in compliance with agency-wide standards, with primary attention to the safety of its clients and employees and that safety and security standards are met
- Supports the preparation in the creation and execution of special events and programs for the Holocaust Center and Youthfirst, including tasks related to marketing, outreach, promotional materials, registration, notetaking, and event set-up and take-down, as requested
Qualifications:
*In order to be considered for the role, please provide a cover letter, addressed to the Hiring Manager, along with your current resume. Your cover letter should introduce yourself, share why you are interested in this position, and highlight your relevant skills and experience.
- A minimum of 2 years of relevant experience in office management and in an administrative support role in a professional environment is required; non-profit administrative experience desired
- Strong interpersonal skills and expert judgement; able to handle sensitive and confidential situations with tact, and poise
- Proven ability to work independently and make sound judgments on a day-to-day basis regarding assigned and ad-hoc duties with limited or absence of direction from the HC Associate Director
- Ability to discern and communicate to all levels within the organization with the highest level of clarity, accuracy, tact, and diplomacy, both verbally and in writing
- Proficient in Microsoft Office suite (Excel, Word, PowerPoint, and Outlook), and day-to-day use of database software
- Ability to work onsite during business hours and able to work occasional weekends and evening hours to support program activities (required)
If the above resonates with you, we’d like to hear from you!
To be considered for this position, you must meet the requirements and competencies listed above. Application materials will be reviewed as they are received, and well-qualified candidates will be contacted for an interview.
***LOCAL CANDIDATES ONLY. NO RELOCATION OFFERED FOR THIS ROLE***
EQUAL OPPORTUNITY EMPLOYER
JFCS is an equal opportunity employer. All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified.