Grants and Contracts Accountant

The Contracts and Grants Accountant will be responsible for Finance and Administration activities related to contract and grant reporting and compliance, budget analysis, and other assignments related to the smooth operation of the department and fiscal management of the Agency.

Essential Duties and Responsibilities

  1. Provides financial analysis and support for the grant and contract application process, as well as financial analyses of existing programs and ad hoc financial analyses as requested by the Budget Manager, CFO, or Controller.
  2. Monitors accounting systems, sub-ledgers and other data tracking sources to ensure timely and accurate reporting to funders.
  3. Ensures contract compliance for OMB A-122 and A-133 and all other funding compliance issues.
  4. Prepares and maintains documentation supporting federal, state and local government agencies’ and other funders’ audit and inspections of financial transactions including compliance, billing, funds draw down, correspondence and other related activities; contract billing and annual close-out reports for government contracts.
  5. Performs monthly and quarterly reconciliation of balance sheet accounts pertaining to contracts and grants, as necessary, and prepares monthly and quarterly summary analyses of those accounts. Assists in the preparation of monthly journal entries for contracts and grants recognizing revenue based on terms of grants and contracts and use of restricted funds.
  6. Tracks reporting and use of funds for individual assistance and subsidies. Monitors and tracks temporarily restricted grant balances.
  7. Provides support to Budget Manager and CFO in the budgeting of grants and contracts revenue for the annual Agency budget.
  8. Assists the Budget Manager with preparation of year-end audit and tax returns work papers and year-end financial statements.
  9. Assists in the preparation of Agency’s annual operating budgets, as well as contract and grant proposals and final cost reports.
  10. Assists Budget Manager in maintaining and updating Adaptive budget software.

Required Knowledge, Skills, and Abilities

  • Strong analytical and accounting skills required. Must be able to identify, analyze, and problem-solve accounting or compliance issues within a deadline-oriented environment.
  • Demonstrated understanding of the concepts of OMB circulars A-122 and A-133 and compliance and record-keeping under government fee for service and cost reimbursement contracts.
  • Knowledge of principles, practices and current trends in Grants and Contracts process as well as best practices in quality assurance and regulatory compliance.
  • Demonstrated knowledge and ability in the use of computer applications for financial analysis, accounting, and budgeting including Sage, Adaptive, Excel, Word, Access and Outlook.
  • Ability to provide accurate, reliable, courteous and timely service to all internal and external clients. Excellent communication skills both verbally and in writing are critical on order to be able to exchange accurate information in varying situations. Able to demonstrate open communication and critical thinking skills.
  • Ability to meet deadlines, multi-task and prioritize requests form program managers, grantors, and others.
  • Knowledge of fund accounting and non-profit organization experience highly preferable.

Required Education and Experience

  • Bachelors’ degree in accounting or related field, such as business administration or finance, or comparable work experience.
  • Minimum of three years’ experience in accounting or financial management required.  In depth knowledge of financial transactions and financial (accounting and budgeting) systems, as well as related policy, accounting and regulatory compliance requirements.
  • Minimum of 2 years financial audit experience.

Compensation and Benefits

Competitive compensation will depend on experience and proficiency level. We offer a robust array of benefits including: medical, dental, and vision coverage; paid holidays, paid vacation, paid sick leave; 403bplan; life and disability insurance.

Application Process

Please submit a cover letter and your resume to: [email protected]. Please use “Grants and Contracts Accountant” as your email subject line.

Only qualified candidates for this role will be contacted.


All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees so classified.